Handheld vs. Fixed RFID Readers: Which is right for your application?

By Times 7, Feb 04, 2025

Choosing the right RFID reader can make or break the efficiency of your system.  

This blog will examine the following:

• Differences between Handheld and Fixed Readers
• Hybrid deployments 
• Trends shaping RFID adoption
• Choosing the right reader for your needs

Whether you’re tracking assets in retail, logistics, healthcare, or another sector, selecting between handheld and fixed RFID readers depends on your specific needs and environment. 

Let’s break down the key differences and considerations to help you make the best choice for your application.

Differences between Handheld and Fixed Readers

Hybrid Deployments: Combining the best of both 

In many cases, combining handheld and fixed readers offers the most value. A hybrid system leverages the strengths of both technologies—mobile scanning for on-the-go tasks and fixed infrastructure for automated processes.

Why Hybrid Systems Are Gaining Popularity: 

• Fixed reader costs are becoming more competitive, with improved performance and scalability driving adoption. 

• Many industries are moving from manual scanning workflows to automated RFID solutions, reducing labor-intensive processes like barcode scanning.

• These setups can also serve as a transitional solution when shifting more processes toward fixed infrastructure.  

Trends Shaping RFID Reader Adoption 

Recent insights into the RAIN RFID industry show a growing demand for fixed RFID readers. While retail remains a dominant sector, adoption is expanding in commercial and residential logistics, manufacturing and beyond. 

• Automation Driving Growth: Organizations are transitioning from manual barcode scans to automated RAIN RFID systems to improve efficiency and reduce labor costs. For example, logistics companies are using fixed readers to automate truck loading/unloading and eliminate misloads, saving time and money. 

• Retail Applications Expanding: Due to improvements in RFID tag and reader technology RAIN RFID is now being deployed not only for inventory management but also as portal applications at exit points for loss prevention and in self-checkout systems to enhance customer experience. 

• Market Growth: The RAIN RFID fixed reader market grew strongly in 2023, with almost 300,000 units shipped. This trend is expected to continue, reaching nearly 500,000 units by 2028. This growth reflects the increasing demand for automated, always-on solutions. 

Choosing the right reader for your needs 

Deciding between handheld and fixed RFID readers—depends on your specific operational needs, budget, and goals. 

Ask these questions: 

What level of automation does the solution require? 

• For manual, on-the-go tasks, handheld readers are ideal. 

• For continuous monitoring and automated processes, fixed readers are the way to go. 

 What’s the budget? 

• Handheld readers have lower initial costs due to lower infrastructure requirements. 

• Fixed infrastructure has a higher initial cost but better scalability and ROI overtime 

What’s the coverage area? 

• Small or flexible areas may benefit from handheld solutions. 

• All sizes of repeatable operations can benefit from fixed infrastructure. From full-scale warehouse deployments to single kiosks.

As the industry shifts toward fixed RFID infrastructure for greater automation and scalability, our antennas provide the flexibility to support this, ensuring businesses have the coverage they need as their operations evolve.